Extenuating Circumstances

This page contains information about Extenuating Circumstances. Including what they are and how to apply. 

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You can apply for Extenuating Circumstances if you have encounted a significant personal difficulty that affects your ability to study or complete coursework, assessments and exams. 

The full University College Birmingham Extenuating Circumstances Code of Practice can be found here. 

You can apply for Extenuating Circumstances via the Portal.


You can apply for Extenuating Circumstances if: 
  • You've expereinced serious instances of physical or mental illness, accident or injury
  • You've experienced a worsening of a long-term condition
  • You've experienced the recent death of a close family member or dependant
  • You've experienced family crisis or emergency
  • You've taken time off for Maternity or Paternity Leave
  • You've had to complete Jury Service
  • You're experienced exceptional and unforseen financial hardship

When you complete an application for Extenuating Circumstances. You will need to submit evidence. 

Examples of evidence include (but are not limited to): 
  • GP/Consultant/Hospital letter on headed paper
  • Letter from a Solicitor
  • Letter from a Counsellor or other authority
  • Death Certificate or copy of an order of service
  • Bank Statement or letter from the Student Loans Company 
  • Court Letter
  • Police Case Reference number and report

For more information on each piece of evidence, please read the full code of practice above. 

You can find a brief document of the above, plus what is not classed as an extenuating circumstance here. 

You must submit Extenuating Circumstances within 10 working days of the assignment deadline or examination. You must submit evidence no later than 10 working days after submission of the application.

If you are unsure of anything in relation to your claim, contact University College Birmingham Registry via e-mail at Extenuating@ucb.ac.uk


What are the possible outcomes?

If your application is accepted, you may:

  • Be permitted to submit the assignment late, within 10 working days after the original due date 
  • Have the late penalty removed from late submissions
  • Be granted a new submission date for a Dissertation or Research project
  • Be granted to sit the examination as a first attempt at the next available opportunity 
  • Be granted an additional resit