Society Awards Scheme

Society Awards Scheme

The Society Awards Scheme is UCB Guild’s funding and recognition model for societies.

Whether you want to start a small board games society that meets weekly, or a competitive sports team that competes in the BUCS leagues, we want to make sure that access to the Guild and its societies is fair and easy to understand.

To start a society all you need to do is find a friend who shares your passion and come in to see one of our friendly staff team. Once you’re set up, you’ll get access to:

  • A membership page on the Guild website
  • Access to room booking at UCB, including the GuildSpace at the Maltings
  • Full training and support from the Guild activities team

You don’t have to charge membership fees if you don’t want to, but you get 100% of the membership fees that your society raises. So we’d recommend it if you want to do anything beyond sit in a room!

After this, the limit to how big your society grows is really down to you and your team. Not all societies want to be huge, require loads of funding and seek to undertake large scale projects. For you, some simple steps will give you a Bronze Award. If you achieve Bronze, the Guild will give you 50p in funding for every £1 you raise.

For those that want to run larger scale activity, or run a more expensive society, we offer a Silver Award. Societies that achieve Silver will get 75p in Guild funding for every £1 they raise.

From Silver onwards, you will also gain access to the Society Development Fund, where you can bid on a regular basis for extra money from the Guild for special events, activities or society development projects.

For those rare few – there is the Gold Award. Gold is reserved for our most active and engaged societies, who live the values of UCB Guild in all that they do and electrify student life. These societies will double their money – if you're Gold, we’ll give you £1 in Guild funding for every £1 you raise.

In order to be entered into BUCS, or receive funding to take part in competitions and activities, a sports team must achieve Silver Award or above. Sports that receive Bronze or below can explore other competition options, such as local Birmingham leagues.

 

Award Levels

Starter Society – you have access to 100% of your membership fees

  • Fill in society application form
  • Application form approved by Exec
  • You have a Chair and a Treasurer

 

 

Silver and Gold Societies are also eligible to bid for Society Development Funds

Category

 

Bronze (50p from the Guild for every £1 raised)

Silver (75p from the Guild for every £1 raised)

Gold (£1 from the Guild for every £1 raised)

Providing the warmest welcome

 

 

 

 

 

You have a stall at Freshers and Refreshers

 

 

 

 

 

Your society puts on activities for at least one University induction or open day, and runs at least one discrete activity for students over the Welcome period

 

 

You can evidence creative and engaging involvement in several University open days, and have run multiple welcome activities across Welcome, Freshers, Refreshers and induction

 

Growing and retaining your membership

 

 

 

 

 

 

You have 10 signed up members

 

 

 

 

 

 

You can evidence that you are actively seeking to grow your society outside of your initial group, and that new members are engaging – whether that’s through a large increase in member numbers, being able to show that new members are core to activity or demonstrating outreach activities

80% of your members are engaged in all of your core society activity – footballers play football, cheer leaders cheer etc. Your members stay with your society and grow with you.

 

 

 

Building our UCB Community

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Students can rely on you. If you’re a sports team, you fulfil all of your games and training slots as agreed at the start of the year. If you’re a society you hold at least one event a month in term time and students know its happening  – if you need to rearrange a session, you do so and students and staff know about it.

 

 

 

 

 

 

 

You work with at least two other societies to put on events and activities aimed across the whole of UCB.

 

If you’re a sports team, you demonstrate you’re working with societies and not just sports teams and vice versa.

 

 

 

 

 

 

 

 

Your society is at the heart of UCB life, students who aren’t active parts of your society know you exist and get involved in what you do.

You have both College and University students   showing an active involvement in your activities.

Student leaders from your society get involved in wider UCB life – they attend student council, are course reps, run in elections and care about UCB and the Guild as whole, they don’t just advocate for your society.

 

Fundraising

 

 

 

 

 

 

 

 

 

You undertake some fundraising activities for your society

 

 

 

 

 

 

 

 

You develop a fundraising plan where you detail how you will raise money, goods or services for your society across the course of the year.

 

 

 

 

 

 

You use a variety of creative methods to raise funds and resources for your society, ensuring you can invest in new initiatives.

 

You raise money for charities, community services or other societies besides yourselves, and you support fellow societies and teams in their fundraising activities.

Equality at the heart of everything we do

 

 

 

 

 

 

 

 

 

Your society has a mix of members from different courses, schools, backgrounds and experiences.

 

 

 

 

 

 

 

You can demonstrate that your society practices inclusivity in its activities, culture and community building.

Your society mission involves reaching out across barriers and communities, building intercultural partnerships and offering a mixed range of activities and opportunities to bring together the broadest range of our community.

 

You are leading the way on equality at UCB and setting an example for other societies, as well as supporting them in their inclusivity goals.

 

You hold multiple events with multiple societies, get involved with the Guild’s liberation work, promote equality campaigns and champion equality in everything you do.